Here are the tips that help you if you can’t get the results you expect from fine tune your SharePoint search results. You can get construct queries in the SharePoint Online and SharePoint to find what you want.
No results or too few results?
While searching for information if you don’t get results even if you have typed correct spelling of those words, to include more results try to widen the search:
- Make sure that all relevant content is in search and also see that the search is not restricted to only portions such as People or Videos content.
- In order to expand your search you need to use fewer search terms. For example instead of searching “sales report”, you can simply search for report so that all the filed by name report will be displayed.
- Generic terms should be used to search, such as “PC” or “computer” instead of “laptop”.
- At the end of any word that you need to search, use the * character as a wildcard. For example to find “microchip” or “Microsoft” use “micro*” and search.
If you get few results these tips may also do the trick. Use refiners after widening the search to limit the result, so that the exact result should be appeared while finding.
Too many results?
Suppose you want to search something using the SharePoint and if you find many number of results then it is very difficult to find out the exact result point that you need to. First thing you do is you will use refiners to limit the number results, if the results are more even after using refiners then try using the Content Search Web Part (CSWP). By doing so, more of the queries will become specific. Follow these steps to add a CSWP to your page.
- Go to the Settings and click on Edit Page.
- Now you should place the cursor in the area where you need the CSWP, on the ribbon click Insert and then click Web Part.
- Click Content Rollup from the Parts menu and again click on Content Search, now click on Add.
- Now the CSWP will get appear on the page and the set up to query is ready.